When we arrive at a venue with a wedding cake, one of the first things we ask is "Where does the bride's cake go?" Followed by "Where does the groom's cake go?" We're in the South, and there are usually two cakes.
Sometimes we don't need to ask. It's obvious (there is a sign on one of the tables) or we've been told in advance. We try to time our arrival after the tables have been set up.
Once the location is confirmed, we assemble the cake, finish the borders, and add the flowers or topper.
Then we clean up our mess, put some empty boxes under the table (in case there is leftover cake).
Lastly, we find the person in charge, and remind them to collect the cake stand(s) after the reception, and bring them back to the bakery.
Today had a few extra steps. We were at a venue with an extremely tight set-up window.
First, when the planner pointed out the cake table, she mentioned they would be moving it after the ceremony to the center of the room. We gave her a puzzled look "You mean you want to MOVE the cake? Really? Ummm You realize these are four cakes stacked on top of each other, if you tilt them they will fall.... right?"
She promised to be really careful.
Then after setting up the four tier cake, the planner came over, apologized profusely, and said she had placed the wrong overlay on the table.
We gave her a completely blank stare (way past the puzzled look), thinking "you mean you want us to pick up this cake so you can remove the linen?"
But we did, and she did.
Then, just as we were ready to leave, she came back AGAIN, to tell us we'd have to move the cake table NOW. because (oh I'm so sorry) it's in front of the stairs and is blocking the entrance to the room.
So we carefully picked up the cake, stand and all, for the SECOND time, and held it while she moved the table, then put it down again.
As we left the venue, I was reminded of the fine print in our wedding cake contracts... "Mary's Cakes & Pastries is not responsible for anything that may happen to the cake after the pastry chef leaves the site."
I worry, but I'm sure it was fine...